1.Handling of Personal Information

Shunkosha Co., Ltd. (hereinafter referred to as “the Company”) recognizes the importance of protecting personal information and, based on the Company’s personal information protection policy, handles personal information in the following manner.

2.Use of Personal Information

The Company uses personal information within the scope of the purposes of use indicated at the time of collection (including information obtained from a consignor), and only to the extent necessary for the performance of its business operations (such as sending informational materials requested by the consignor, sending society journals and booklets, and sending membership fee invoices).

If the Company shares personal information jointly with a third party or entrusts the handling of personal information to a third party, the Company will conduct a strict investigation of the third party and exercise appropriate supervision to ensure confidentiality.

3.Collection of Personal Information from Applicants

If the Company obtains personal information from an applicant, it will use the information only to the extent necessary for business purposes and will appropriately process the information after use.

4.Provision of Personal Information to Third Parties

The Company will not disclose or provide personal information to third parties except in the following cases:

-When disclosure is requested based on legal procedures.
-When the individual concerned, or the business partner/consigning academic society, has agreed or consented to the disclosure.

5.Management of Personal Information

The Company maintains the accuracy of personal information and manages it securely.
The Company implements appropriate information security measures to prevent unauthorized access, computer viruses, and other risks, in order to prevent loss, destruction, alteration, or leakage of personal information.
The Company will not remove or transmit personal information externally without the permission of the business partner or the contracted academic society, thereby preventing any leakage.

6.Disclosure, Correction, Suspension of Use, and Deletion of Personal Information

The Company acknowledges that individuals have the right to request disclosure, correction, suspension of use, or deletion of their personal information. If such a request is made, the Company will respond promptly and without objection.

If you have any comments or questions regarding the Company’s handling of personal information, please contact the Company’s Personal Information Desk.

7.Organization and Structure

The Company appoints a Personal Information Protection Manager to ensure proper management of personal information.
The Company provides training to officers and employees on personal information protection and proper management practices, and ensures appropriate handling of personal information in daily operations.
The Company conducts periodic audits regarding the handling of personal information and continuously strives for ongoing improvement.